CVB Services - What We Can Do For You

Take advantage of the complimentary services below and allow our staff to save valuable time for you and your organization. The Branson Lakes Area CVB is devoted to gathering and providing the specific information you need to evaluate us as a potential site for your program. And, if selected, we can help ensure that you and your attendees get the most enjoyment out of your trip to the Ozarks.

• Request for Information - At any stage in your site selection or event planning process, we can be your source for answers and information. We are local experts on all that Branson has to offer. We know where to find whatever you need.

• Request for Proposal - Why contact dozens of hotels individually when one call to us, does it all? Our RFP service includes: pulling together information about your meeting or convention requirements and sending this to the properties in our area capable of meeting your needs. We then collect all the bids, organize and present them to you in a way that helps you easily access and understand the various offers being extended to your group.

• Site Inspection Coordination - When you find one or more of the proposals provided are of interest, it may be time to visit Branson to see firsthand what your group would experience. We can assist with securing lodging accommodations and arranging the site tour appointments you request. If you need to be picked up at the airport and shuttled around, we can arrange that too. Want to see a show while you’re in town? Leave it to us to get the best seats.

• Planned FAMs and FAM-on-Demand Program - Perhaps you are responsible for booking multiple programs and you are not certain which ones might be right for Branson – in that case, you might enjoy a general overview of the city by attending one of our Meeting Planner Familiarization weekends. (Generally held three times a year). Or if the dates of our next FAM do not fit your schedule, we can create a customized FAM experience just for you through our FAM-on-Demand program. Simply complete and submit the FAM Request form found at the back of this guide book or on our website and we will be in touch promptly to make the arrangements for your trip to Branson.

Service after the Sale

Once you have decided to bring your program to Branson, then the detailing process begins. The Branson Lakes Area CVB is standing by to ensure that you have access to any and all of the resources that spell success for your event.  While we are not a replacement for your hotel conference service or catering manager, our bureau can assist with a variety of services to enhance your group’s experience, some of which are listed below:

Welcome Letters from the Convention and Visitors Bureau can be customized for your program to be included in your registration materials.

Colorful Branson Letterhead is also available for your use to promote your event.

Welcome Bag Program – These poly bags include a current show and attraction guide, a vacation guide, shopping coupon booklet, a local map and Branson pen.  The bags are large enough to be able to hold your registration materials as well!  (Please allow four weeks for assembly).

Branson’s Greeter Program – Discover Branson’s unique charms and learn about its many offerings through a friendly, knowledgeable Branson Greeter volunteer, assigned to your group. We can help you determine when and where to station them for the greatest impact on your attendees.

Registration Staffing – We can supply smiling volunteers to help distribute registration materials and answer attendee questions.

Promotional Materials / Media Support – Boost attendance and build excitement about coming to Branson by showing a destination video, Power Point presentation or passing out printed materials at the meeting or convention that precedes your trip to Branson. We can also support your effort to promote the event by lending a colorful pull-up display screen.

Central Housing – This service is convenient for the planner and attendee should your group need to secure rooms at more than one hotel. Save time and have more control over your room block through the ease of on-line reservations via a custom built website. We also provide live, toll-free call-in reservation support and/or fax back reservation form processing through our highly trained tele-response team. (There is a small processing fee for this service, which is usually added to the guest room rate).

Your Group’s Name in Lights – At selected accommodations and available upon request, most properties will welcome your event by name on their marquee.

Group Recognition at Shows – Should you decide to take 20 or more of your attendees to a show, most Branson entertainers add a special touch to demonstrate their appreciation for your attendance, by recognizing your meeting or convention by name during their performance.

Dignitary Welcome Speeches – If you would like to kick off your conference with a personalized welcome message delivered by one of Branson’s local dignitaries, we will be happy to line up a city official, chamber executive or local VIP to briefly speak during your opening general session, extending a warm welcome to your attendees.

City-wide Convention Shuttle Service Coordination – For those groups using multiple hotels and who prefer to have their attendees shuttled back and forth between the convention site and their lodging, we can assist with creating schedules/timetables and plotting the most efficient routes.

Additional Resources – Every group has some unique aspect or unusual request and we’re here to help. Need to arrange a spouses program? Book a golf outing? Hire guest speakers or an entertainer? Arrange a tour of some industry-related facility? Is it time to order flowers? Find a printer or a photographer?  We can offer suggestions, advice and provide lists of suppliers. Our office is also available to provide direction should you need to secure licenses, special permits or any other city services.